Administrative Assistant
Organization:
UNICEF
Deadline:
17 November 2016
Administrative Assistant
Job no: 499701Work type: Fixed Term Staff
Location: Egypt
Categories: Finance and Administration, Support: Operations, G-4
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Position
Under the direct supervision of the Administrative Officer, the Administrative Assistant supports the respective section in performing a variety of clerical duties related to the administration of the office, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.
Key Expected Results
Core Values
Computer Literacy
To view our competency framework, please click here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.
Applications close: 17 Nov 2016 Egypt Standard Time.For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Position
Under the direct supervision of the Administrative Officer, the Administrative Assistant supports the respective section in performing a variety of clerical duties related to the administration of the office, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.
Key Expected Results
- Under the close supervision of the Admin Officer, carries out physical count of inventory for the office including Attractive items and the non-expendable property. Monitors movement of asset acquisitions in/out and record the PPE acquisitions and maintain the PPE and Assets updated in vision. Produce periodic reports on Assets status and utilization.
- Assist/recommend a quarterly list for the replacement/disposal of equipment and furniture to the supervisor and assist in implementation of recommendations from the PSB committee. Keeping records of all related documents.
- Follow up on receiving invoices/ Delivery of services and required payment documentation
- Under the guidance of the supervisor, assists in the local procurement of office supplies, up to a maximum of USD 2500; assist in obtaining bids from different suppliers and prepare a note.
- Drafts routine correspondence, based on specific directions/instructions in both Arabic and English Monitor/update a protocol data base for all International staff IDs/driving licenses/residence etc..
- Assist in logistical support for travel of program staff and consultant. Revise TAs in vision for posting
- Maintains records of office telephone and mobile phone bills. Prepares personal use billings and monitors for timely payments/deductions. Maintains and updates list of mobile contact numbers.
- Under the close supervision of the Admin Officer, assists in the provision of office maintenance and repair services. Assists in ensuring maintenance and repair of office equipment. Back up for the supervising the day-to-day office work of messengers, contracted cleaners and security guards.
- Performs other duties, as required.
- Completion of secondary education preferably supplemented by technical or university courses related to the work of the organization.
- A minimum of 4 years of progressively responsible administrative or clerical work experience is required.
- Fluency in English and in the local language of the duty station required.
Core Values
- Commitment
- Diversity and Inclusion
- Integrity
- Communication
- Working with People
- Drive for Results
- Analyzing (I)
- Learning and Researching (I)
- Planning and organizing (I)
- Following Instructions and Procedures (I)
Computer Literacy
To view our competency framework, please click here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.
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