Administrative Officer For Siemens Egypt

Job ID: 278753
Job Family: Real Estate
Location: Cairo
Organization: Global Services
Mode of employment: Full time only

What are my responsibilities?

• Manage invoice processing from receipt to the getting the commercial and technical approval and further submission to accounts
• Tracking of the fixed operational invoices such as utility bills, cleaning and security and etc
• In going forward digital processing system being the central point for the SRE invoice processing and point of contact for GSS
• Keeping a track of all third party supplier contracts under Real Estate scope
• Monitoring the SRE commercial lease process
• Keeping track of end dates
• Ensuring timely information to SRE Country Head for the renewal of such leases
• Keeping track of due dates of payments and raising the necessary documentation – ensuring technical and commercial approval is taken
• Ensuring proper digital and hard copy archiving of documents (originals)
• Being the contact for the suppliers for the pending payments and ensuring tracking of the payments to the suppliers and escalating to SRE Country Management, as necessary
• Monthly Monitoring / allocating SRE IBS staff  invoices and ensuring that commercial and technical approval is taken
• Preparing  of the travel package ( Advance, visa, flight & accommodation cost) including processing of expense claims – supporting LC Colleagues on supporting on the travel arrangements
• Adhering to compliance polices and regulations in the course of performing the duties under the assigned responsibility
• Raising the PR as per requirement and tracking the PR to PO process till the end
• Supporting the technical head in tracking of the open service issues
• Creation of SRE Internal Memo, as necessary
• Other ad-hoc tasks which might be assigned

What do I need to qualify for this job?

• Financial Background
• First professional work experience in multinational companies
• 4 years or more of professional experience
• Very good communication skills, fluent level in both English and Arabic
• Solid IT skills, proficiency in MS Package
• Team member mind set and driven by quality  

What else do I need to know?

Siemens is dedicated to quality, equality, and valuing diversity, and we welcome applications that reflect the diversity of the communities within which we work. People with disabilities will be preferred in case of equal qualification. Please find more information at www.siemens.com

How do I apply?

We are looking forward to receiving your on-line application. Please note: only complete application documents, including diplomas, certificates of employment or letter of recommendation respectively can be considered in the selection process.  *LI-NP