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Geo-coverage: Saudi Arabia- Bahrain - Kuwait - Pakistan - Iraq
- AMEX
- Implement AMEX CTA in KSA followed by employee corp cards and coordination with all stakeholder dept until up and running.
- Arabic/English contracts- T&Cs verification review
- Review the terms of bilingual contracts that are required by semi-government customers by comparing the English side to SAP standard signed OFs. In case of deviation, align with the related parties: legal and commercial.
- Once we reach an acceptable version, ensure the Arabic language is reflected correctly.
- Prepare the Quarterly IKTVA report.
- Get the data from different internal organizations: LCA, HR, TDI, Data Center.
- Review the report with Cluster CFO, then put it on Aramco reporting format.
- Send it to Aramco and acknowledge the receipt.
- Handle related Aramco inquiries.
- Yearly IKTVA audit
- Handle the assignment between SAP & the auditors for the yearly IKTVA audit: review the scope, communicate with global team to initiate the assignment to the auditor, review Engagement Letter, ...
- Prepare the yearly IKTVA file according to Aramco forms, prepare the supporting documents.
- Handle the auditors’ inquiries and requests.
- Send result to Aramco and handle their inquiries.
- Treasury
- Align with the bank on continuously required documents: hardcopies, signatures, renewals,…
- Managing of Bid Bonds, Performance Bonds, Payment Bonds,…
- Contract signatures
- Many customers require to get a hardcopy signed by hand, this requires synchronizing the dates and signatories between the Docusign and the hardcopies.
- Shipping the documents to the customers or handover to responsible AE.
- Correspondences
- Handle the formalities of all issued letters to customers and partners: reference sequence, archiving, letterhead formalities, stamps, signatures, scanning,…
- Internal Orders
- Receive IO requests from Sales for importing presales resources, analyze the requests by comparing the IO value with previously spent amounts on the same opp.
- Advise if the IO can be approved or recommend what Sales should do if the value above threshold.
- Assess if approval needs CFO based on the threshold and presales input.
- Communicate with controlling for the staffing.
- Suppliers
- Act as facilitator between local suppliers and P2P team when there is an issue about invoices or payments, specifically when there is a difficulty in the language (communication).
- SAP Profile in Customer's Systems
- Support Sales team and collection team with all required documents to update or open the SAP profile in customer's system.
- Public Relationship Office (PRO) – Advance Payment Review
- Review the PRO reimbursement files before proceeding for payments.
- Financial documents & Corporate Household documents
- Archive all related financial documents: Audited Financial Statements, Tax certificates, Social Insurance certificate, Saudization certificate, Foreign Investment certificate, Shareholder resolutions and amendments, Article of Associations,…
- Manage Local Cost Saving and Optimization
- Car rent agreement for domestic travels.
- Transportation agreement with a supplier for domestic travels.
- Standardize the hotel transactions with P2P and Travel team.
- Ticket approvals and alignment with BCD on specific requests.
- Manage the administrative relationship with SAP Sponsor in Kuwait
- Check invoices, communicate the correction with the Sponsor, compare with the contracts, confirm addition/deletion of resources from the agreement.
- Adhoc report and requests by CFO
- Non-standard support contract review (SEC, yearly)
- Mass contract reassignment control (Siemens/TMC, over 60 contracts)
- Special requests from Cluster CFO.
- PR Approvals as a CFO delegate
- Documents Review Before Finance Signature
- CN
- Keep log for CN and review the sheet end of each quarter as requested.
- Collection
- Support collection team with demand ltrs, AR confirmation letters
- Support collection team to identify funds rcvd related to which customers when needed
- Tax
- Support Tax Mgr with WHT certificates for vendors; signing and stamping. Also support with all other tax related doc for signature
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