Executive Secretary / Office Administrator Jobs In Egypt And Career In D Plus for Engineering & Contracting Vacancies In Cairo 2016
Employer D Plus for Engineering & Contracting
Job Title Executive Secretary / Office Administrator
Vacancy Deadline(mm/dd/yy) 7/31/2016
Languages Arabic, Excellent
English, Very Good
Country Egypt
City Cairo
Job Category Secretarial Work, Architecture, Engineering
Job Type Full Time
Job Level Senior
• Draft minutes of meetings & monitoring various reports to be presented to Senior Management. • Prepare monthly, quarterly & annual reports, Memos and correspondence. • Assist the higher management in the overall coordination and preparation of the yearly budget activities. • Handle all administrative issues associated with personal support to the Managing Partner • Prepare presentation Materials for high level meetings • Responsible for the company’s master documents. • Coordinate with the Legal consultant in relation to the renewal of various documents such as taxation card, Commercial register and reviewing different contracts • Coordinate & Schedule meetings & activities for the Managing Partner. • Maintain electronic and hard copy filling system. • Work closely with the executive management team to facilitate communication & ensure timely & efficient work flow to & from the office of the Managing Partner. • Support employee Selection & recruitment activities & control the database of applicants. • Prepare, Organize and follow up orientations programs and announcements for the new comers. • Developing a full set of H.R forms to facilitate the work flow. • Prepare the training plan from appraisals and Department head requests • Handle All Admin arrangements for training courses. Common tasks include: •word processing •audio and copy typing •letter writing •dealing with telephone and email inquiries •creating and maintaining filing systems •scheduling and attending meetings, creating agendas and taking minutes - shorthand may be required •arranging appointments •Organizing travel for staff •using a variety of software such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
Qualifications Bachelor Degree in Business Administration Self Starter and willing to learn quickly High communication skills High computer & admin skills
Gender Any
Car owner Any
Education major Business Administration
Experience 4 - 5 Years.
Other Skills •devising and maintaining office systems •booking rooms and conference facilities •using content management systems to maintain and update websites and internal databases •managing and maintaining budgets, as well as invoicing •liaising with staff in other departments and with external contacts •ordering and maintaining stationery and equipment •sorting and distributing incoming post and organizing and sending outgoing post •arranging travel and accommodation for staff or customers and other external contacts •organizing and storing paperwork, documents and computer-based information •photocopying and printing various documents, sometimes on behalf of other colleagues •recruiting, training and supervising junior staff and delegating work as required •manipulating statistical data •Arranging in-house and external events
Compensations Negotiable
Salary (L.E.) Negotiable
Comments CVs without personal photos will not be considered
Job Contact Email hr@dplus-eg.com
Executive Secretary / Office Administrator Jobs In Egypt And Career In D Plus for Engineering & Contracting Vacancies In Cairo 2016
Employer D Plus for Engineering & Contracting
Job Title Executive Secretary / Office Administrator
Vacancy Deadline(mm/dd/yy) 7/31/2016
Languages Arabic, Excellent
English, Very Good
Country Egypt
City Cairo
Job Category Secretarial Work, Architecture, Engineering
Job Type Full Time
Job Level Senior
• Draft minutes of meetings & monitoring various reports to be presented to Senior Management. • Prepare monthly, quarterly & annual reports, Memos and correspondence. • Assist the higher management in the overall coordination and preparation of the yearly budget activities. • Handle all administrative issues associated with personal support to the Managing Partner • Prepare presentation Materials for high level meetings • Responsible for the company’s master documents. • Coordinate with the Legal consultant in relation to the renewal of various documents such as taxation card, Commercial register and reviewing different contracts • Coordinate & Schedule meetings & activities for the Managing Partner. • Maintain electronic and hard copy filling system. • Work closely with the executive management team to facilitate communication & ensure timely & efficient work flow to & from the office of the Managing Partner. • Support employee Selection & recruitment activities & control the database of applicants. • Prepare, Organize and follow up orientations programs and announcements for the new comers. • Developing a full set of H.R forms to facilitate the work flow. • Prepare the training plan from appraisals and Department head requests • Handle All Admin arrangements for training courses. Common tasks include: •word processing •audio and copy typing •letter writing •dealing with telephone and email inquiries •creating and maintaining filing systems •scheduling and attending meetings, creating agendas and taking minutes - shorthand may be required •arranging appointments •Organizing travel for staff •using a variety of software such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
Qualifications Bachelor Degree in Business Administration Self Starter and willing to learn quickly High communication skills High computer & admin skills
Gender Any
Car owner Any
Education major Business Administration
Experience 4 - 5 Years.
Other Skills •devising and maintaining office systems •booking rooms and conference facilities •using content management systems to maintain and update websites and internal databases •managing and maintaining budgets, as well as invoicing •liaising with staff in other departments and with external contacts •ordering and maintaining stationery and equipment •sorting and distributing incoming post and organizing and sending outgoing post •arranging travel and accommodation for staff or customers and other external contacts •organizing and storing paperwork, documents and computer-based information •photocopying and printing various documents, sometimes on behalf of other colleagues •recruiting, training and supervising junior staff and delegating work as required •manipulating statistical data •Arranging in-house and external events
Compensations Negotiable
Salary (L.E.) Negotiable
Comments CVs without personal photos will not be considered
Job Contact Email hr@dplus-eg.com
Executive Secretary / Office Administrator Jobs In Egypt And Career In D Plus for Engineering & Contracting Vacancies In Cairo 2016
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