Main Mission
Is responsible for maintaining the Project Document Register (and DMS) up to date (entirely or partially)
Is responsible for dispatching documents to the appropriate persons
Is a support to the project team use of DMS, understanding of doc conformity requirements
Shall prepare basic KPI
Shall prepare final documentation
Can be Customer point of contact on document exchange problems
Can check documents conformance to specification
Can participate in preparing CRS (comments Resolution Sheets) and/or perform minor update on drawings*
Prepare the CRS by collecting the comments available on received deliverables and make them available in the CRS. (Schneider or Customer Templates)
Hand-over of deliverable and CRS to the technical team
Activity examples
Keep up to date the project document register / DMS ( register due date, sending date, return date, return code), tracking all document exchanges with customer
Receive Customer comments on documentation and dispatch to the project team
Secure access to all versions of documents to the project team.
Provide visibility to team on work done and to be done
Check documents conformance to specification (format and file naming)
Perform regular control of DMS quality (and self check of work)
when supplier use Schneider DMS Set up exchange flow with the suppliers and provide support
Be the main team support on project documentation provide support to team, provide guidance on the use of template, tool, best practice.
Assist Quality team in recovering site test records when required
Deliver Final Documentation to Customer
Secure back up and ensure back up procedure is up to date
Main Personal Skills
Very meticulous, detailed oriented and able to self check and self discipline
Well organized, able to work without extended supervision, sense of priorities and methods
analytical mind, understand the notion of database
Can set up and update basic graphs and pivot table in Excel
Understand project lifecycle
Team work
Able to implement confidentiality
Requirements
University first level degree, Technical background can be a plus
1 to 3 years work experience , preferably in the field "document management" and / or experience in with project management deliverables
Language English is a must, French and other languages an advantage
Computer Ease, knowledge of MS office and Existing DMS or GED systems
Primary Location
EG-Cairo-Hulwan
Schedule
Full-time
Unposting Date
Ongoing
Seniority Level
Director
Industry
Renewables & Environment Electrical & Electronic Manufacturing
Employment Type
Full-time
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