ءb Vacancy Announcement for the position of Junior Procurement Specialist
Starting date: 10th of October 2021 or as soon as possible
Duration of Contract: 12 months, subject to renewal based on performance
About GIZ
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development and international education work, with 22,199 employees, almost 70 per cent of whom are national staff. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.
Our business volume is around 3.1 billion euros. As a public-benefit federal enterprise, GIZ supports the German Government – in particular the Federal Ministry for Economic Cooperation and Development (BMZ) – and many public and private sector clients in around 120 countries in achieving their objectives in international cooperation. With this aim, GIZ works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions.
About GIZ Egypt
Operating in Egypt since 1956, GIZ provides technical expertise, develops capacities and delivers effective solutions in close partnership with local governmental and non-governmental organisations.
GIZ Egypt currently employs around 320 national and 35 international experts. GIZ supports Egypt in its efforts to achieve the “Sustainable Development Strategy: Egypt Vision 2030” in order to create better social and economic prospects for the Egyptian people. On behalf of the German Government, the European Union and other parties, GIZ implements projects in all parts of Egypt in the areas of Renewable Energy and Energy Efficiency; Water Supply and Sanitation, Irrigation and Waste Management; Sustainable Economic Development for Employment; Governance and Urban Development.
For more information, please visit http://www.giz.de/egypt
About the TELM Cluster
The Cluster “Technical Education and Labour Market Development” of the bilateral Egyptian-German development cooperation incorporates projects from the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH in the fields of TVET and labour market with the aim of consolidating and increasing the effectiveness of the German TC contribution to the field of employment promotion in Egypt.
Salary band 3 –
Junior professional 3A
Junior Procurement Specialist
Reports to:
Senior Administrative Professional
Deputy:
A. Responsibilities
The Junior Procurement Specialist provides support in
dealing with all questions arising in this area
identifying relevant problems and issues and assisting in formulating implementation-oriented solutions
further developing instruments and assisting in introducing innovation and change
managing knowledge by disseminating and documenting know-how, experience, and information
documenting and filing related transactions‘ to the job in reference files or in DMS in line with GIZ’s filing rules
The Junior Procurement Specialist performs the following tasks:
B. Tasks
1. Purchasing, procurement
The Junior Procurement Specialist
in accordance with GIZ regulations and in consultation with superior, assists with local procurement of materials and equipment, invitations to tender and order processing
supports in maintaining data relevant for procurement and tenders in project database
assists with checking invoices for goods, vouchers, payment instructions and complaints
assists with the safe transport of goods to destination
assists with processing claims for damage to goods
ensures that documents and files of completed order transactions are in reference files or in DMS in line with GIZ’s filing rules
supports in expanding suppliers’ database
2. Customs declarations
The Junior Procurement Specialist
assists in completing the goods’ clearance process on time and as per GIZ rules
assists in processing customs declaration procedures (duty-free import of goods)
assists with checking ship consignments
assists with monitoring clearing of goods
assists with organising and coordinating collection of goods
3. Vehicle registration
The Junior Procurement Specialist
participates in the entire process of vehicle registration (initial registration and documentation of both private and official vehicles, tax, and insurance issues with project vehicles), new registrations and insurance
assists in forwarding registration and insurance papers to the responsible project/programme staff
4. Inventory
The Junior Procurement Specialist
follows up fixed assets “inventory” tasks and entries by maintaining a well tracking system for all of it, and by conducting a regular physical check for all items according to P+R
assists in preparing memos & protocols when a handover process took place
supports in organising archives of documentation for all inventory documents on DMS
5. General tasks
The Junior Procurement Specialist
participates in tenders, and assists in concluding service agreements, and in the purchase of materials and equipment, and participates in entering into and processing financial agreements
supports in organising distribution of office funds and other office supplies
6. Other duties/additional tasks
The Junior Procurement Specialist
performs other duties and tasks at the request of management
C. Required qualifications, competences and experience
Qualifications
BA/MSc in business management, administration, accounting or equivalent with a focus on finance, controlling, purchasing or contract management or similar related study.
Professional experience
1-3 years of experience including internships in this area.
Other knowledge, additional competences
Outstanding working knowledge of IT technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office).
Very good on both written and spoken Arabic and English, knowledge of German Language is an asset.
Excellent organisational and interpersonal skills.
Detail oriented.
Willingness to travel in the country for an average of 10% of working time in different governorates (Delta and Upper Egypt).
Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
D. Submission of Application
Kindly send your applications in English by e-mail to HR-Egypt@giz.de by maximum Tuesday the 7th of September 2021.
The application must include a motivation letter and an updated CV in English language, indicating the earliest date of availability and contact details (mobile/phone no. and e-mail address).
Only e-mail applications mentioning the subject title “Junior Procurement Specialist – TELM - your name” will be considered.
The position can be filled by the 10th of October 2021or as soon as possible.
The contract is for 12 months, but extendable, based on a successful employment period.
The work location will be at Gabalaya St., Zamalek – Giza.
Travel in the country for an average of 10% of working time in different governorates (Delta and Upper Egypt).
The position is for candidates with Egyptian Nationality, or a valid work permit only.
All applications will be reviewed, and only shortlisted candidates will be contacted.
If you do not receive the automated email confirmation acknowledging receipt of your application, please check your spam or junk folder.
GIZ Egypt is committed to achieving workforce diversity. Female candidates and persons with disabilities are strongly encouraged to apply.
Kindly send your applications in English by e-mail to HR-Egypt@giz.de by maximum Tuesday the 7th of September 2021.
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