Executive Administrative Assistant For IBM

 


At IBM, work is more than a job – it’s a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you’ve never thought possible. Are you ready to lead in this new era of technology and solve some of the world’s most challenging problems? If so, lets talk.


Your Role and Responsibilities

​​​​​​Supporting several Managers and Executives with following tasks:

Co-ordinates all meeting invites

Accepts or decline invites as per client requests

Provides availability to relevant requests

Set up meetings across multiple time zones

Reservation of meeting rooms, technical equipment and catering service

Arrangement of national and international conference calls

Preparation and creation of meeting, event, workshop agendas

Event- and workshop-management

Co-ordinates all travel arrangements (local and international).

Expense claims

And Other Activities like:


E-Mailbox handling for supported management

Stationery

Distribution list

Editing and preparation of presentations

Summarization of reports for BU

Collect input and summaries from BU members

Request and tracking of data sheets

Stand in for colleagues in case of vacation and sickness

Working week is from Monday to Friday

Required Technical and Professional Expertise

Priority is put on experience: at least 3 years of practice as an assistant, preferably in an international company, very good organization and communication skills

Reliable and conscientious

Confidentiality

Fluent in English and Arabic (spoken and written) – communication on daily basis

Microsoft Office (Word, Excel, PowerPoint), experience with mail applications (Lotus Notes preferred), experience as an Internet user

Personal requirements:

Flexibility in an environment of often-changing situations

Strong team orientation – As part of greater MEA team you will be coordinating with other colleagues.

Efficient communication

Passion for the business and dynamic attitude

Proactive work habits – to be able to handle many items in the run-up

Acceptance of working within defined processes

Self dependency – to handle stand in situations and provide smooth support

Stress resistant

Organizational talent and talent for clear prioritization

Interest to work in an innovative and permanently changing environment

Timeliness and punctuality

Preferred Technical and Professional Expertise


Apply Now

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