The Office Assistant is an integral part of the office support team, contributing to the overall efficiency and functionality of the workplace.
This role is focused on maintaining a well-organized environment and providing essential assistance during meetings and daily office operations.
Profile
RESPONSIBILITIES/DUTIES
1. Meeting Support:
• Room Preparation:
• Set up meeting rooms ahead of scheduled meetings, ensuring all necessary supplies and equipment are in place.
• Arrange seating and presentation materials as per the meeting requirements.
• Refreshment Services:
• Provide a welcoming atmosphere by arranging and serving refreshments for meetings.
• Monitor and replenish refreshments throughout the meeting as needed.
• Meeting Coordination:
• Communicate effectively with office staff to confirm meeting requirements and logistics.
2. Support to Office Staff:
• Miscellaneous Tasks:
• Respond promptly to ad-hoc requests from office staff, such as delivering documents or materials.
• Assist in organizing and executing small-scale office events or activities.
• Administrative Duties:
• Perform light administrative duties, including photocopying documents and filing paperwork.
• Support office staff in maintaining organized and efficient workspaces.
• Communication and Collaboration:
• Collaborate with colleagues to understand their immediate needs and priorities.
• Communicate effectively with office staff to ensure a seamless workflow.
ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE
QUALIFICATIONS:
• High school diploma or equivalent.
KNOWLEDGE & EXPERIENCE:
• Proven ability to handle various office tasks with attention to detail.
• Strong organizational and time-management skills.
• Excellent interpersonal and communication abilities.
DESIRED BEHAVIORS & EXPERIENCES
• Normal office environment with occasional outdoor tasks.
• Flexibility in working hours based on specific requirements, including occasional overtime.
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