Primary Job Function:
Assist the marketing team in handling administrative tasks, documentation, and vendor-handling responsibilities.
Core Job Responsibilities:
· Ensure proper and complete documentation for marketing activities, events, and materials production jobs.
· Optimize filing of documents and promotional materials, in a well-organized systematic order, digitally & hard copies, to allow easy access at any given time.
· Track promotional materials inventory, movement & invalidation dates.
· Initiate & follow-up the approvals of Promotional Requests, Business Travel Requests & Purchase Orders.
· Follow-up the settlement of invoices; including following-up with initiators and vendors to collect all the needed documents for the related activity.
· Internal follow-up with relevant stakeholders for timely vendors’ payment.
· Support in fulfilling the audit preparation requirements.
· Arrange required reservations for meetings, conferences, either local or international (Hotels, event venues & Air tickets, etc…).
· Organize required meetings, including meeting room reservations, AV equipment, coordination of meals.
· Take meeting minutes during team meetings and send them to the meeting attendees.
· Consolidate the monthly travel & field plans for the team and handle the related logistics & bookings.
· Raise Health Insurance claims for the team.
Skills & Job requirements:
· University graduate.
· Proficiency in English language.
· Proficiency in Microsoft Office & Adobe Apps.
· Effective communication & negotiation skills.
· Efficient problem-solving skills.
· Hard worker & self-motivated.
· Previous work experience in similar job, is not a must
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